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Jacoby Creek School 707-822-4896 Msg: 707-633-9090 707-822-4898 1617 Old Arcata Rd, Bayside CA 95524 jcsweb@jcsk8.org

Board Packet 2018-5-14

Board Packet 2018-5-14

Agenda Item 1.

CALL TO ORDER/AGENDA

 

Subject:

1.1 Pledge of Allegiance

1.2 Agenda: Items to be removed from the agenda or changes to the agenda will be made at this time.

 

Action Requested:

1.1 None.

1.2 Approval.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

1.2 A trustee, administrator or a member of the public may request that an item be removed from the agenda or the order of the agenda be changed at the pleasure of the Board.

Agenda items may be added to the agenda if an “emergency situation” exists or “immediate action” is needed.

 

Fiscal Implications:

None.

 

Contact Person/s: Timothy Parisi, Shari Lovett

 

Agenda Item 2.

BUSINESS AND FINANCE

 

Subject:

2.1 Financial Report

 

Action Requested:

Approval.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

Each month a Financial Report is given in order to keep the Board apprised of the District’s fiscal condition.

 

Fiscal Implications:

As reported.

 

Contact Person/s: Timothy Parisi, Cindy Vickers

Agenda Item 2.

BUSINESS AND FINANCE

 

Subject:

2.2 2017-18 Local Control and Accountability Plan (LCAP)

 

Action Requested:

None.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

The Board approved the District’s 2017-18 LCAP on June 16, 2017.

Using survey data and other input, the LCAP attempts to capture and reduce to writing what our school does so well: help students attain high levels of achievement through a whole-child approach to education.

The LCAP has two goals as described in the attached summary of the LCAP.

At each Board meeting, the Board and the public will be notified of the District’s progress on the LCAP’s goals and are encouraged to provide their input.

The link below leads to the JCSD LCAP.

http://jcsk8.org/parents/documents-and-forms/

The link below leads a summary of the LCAP.

https://docs.google.com/document/d/1OpvDoWP5UavkWmdQ24GvxXTvgkcgfaqYVj6fn2MBK8I/edit?usp=sharing

 

Fiscal Implications:

None.

 

Contact Person/s: Melanie Nannizzi, Timothy Parisi

Agenda Item 3.

CONSENT AGENDA

A trustee can have an item removed from the Consent Agenda and given individual consideration for action as a regular agenda item. An administrator or a member of the public may request that an item be removed from the Consent Agenda and given individual consideration for action as a regular agenda item at the pleasure of the Board.

 

Subject:

3.1 Approval of Warrants & Payroll.

 

Action Requested:

Approval.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

This is a monthly process. The warrants and payroll totals are inspected and clarification is given if needed. The links below lead to the Board Warrant and Payroll Reports.

 

Fiscal Implications:

 

Warrants: $ 89,214.67

 

Payroll:

 

April  Regular:

Certificated: $ 151,773.39

Classified: $55,043.50

Total: $ 206,816.89

 

February Supplemental:

 

Certificated: $7,213.75

Classified: $5,866.62

Total: $13,080.37

 

Contact Person/s: Timothy Parisi, Melanie Nannizzi

Agenda Item 3.

CONSENT AGENDA

A trustee can have an item removed from the Consent Agenda and given individual consideration for action as a regular agenda item. An administrator or a member of the public may request that an item be removed from the Consent Agenda ad given individual consideration for action as a regular agenda item at the pleasure of the Board.

 

Subject:

3.2 Approval of Minutes: Regular Meeting April 9, 2018

 

Action Requested:

Approval.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

The minutes prior meetings are inspected, corrected if needed, and approved. This is a routine monthly process for the Board. The link below leads to the  minutes.

https://drive.google.com/open?id=1wZY1z-7dXLT9hTOuP-BQa6bUF1zoLLxuiZWSKPvEGEA

 

Fiscal Implications:

None.

 

Contact Person/s: Timothy Parisi, Melanie Nannizzi, Karen Roberts

Agenda Item 3.

CONSENT AGENDA

A trustee can have an item removed from the Consent Agenda and given individual consideration for action as a regular agenda item. An administrator or a member of the public may request that an item be removed from the Consent Agenda and given individual consideration for action as a regular agenda item at the pleasure of the Board.

 

Subject:

3.3 Approval of Resignations, Hires and Leaves

 

Action Requested:

Approval.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

Resignation: Jacob Smith, temporary custodian

https://drive.google.com/file/d/0BzpPJyEkmUVEbWRjd0ZEN19vd0ZCa1lCNVRJUlg1ZWR1RTBz/view?usp=sharing

Hires: None

Leaves: None

 

Fiscal Implications:

None.

 

Contact Person/s: Timothy Parisi, Melanie Nannizzi

Agenda Item 4.

PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA

 

Subject:

4.1 Comments by the Public

 

Action Requested:

None.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

Board members or staff may choose to respond briefly to Public Comments.

 

Fiscal Implications:

None.

 

Contact Person/s: Timothy Parisi, Shari Lovett

 

Agenda Item 5.

COMMUNITY RELATIONS/CORRESPONDENCE

 

Subject:

5.1  5.1 2016-17 Audit Certification Letter

 

Action Requested:

None.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

The District has received a letter from the State Comptroller certifying the 2016-17 audit. The link below leads to this letter.

https://drive.google.com/open?id=0BzpPJyEkmUVEUXdkUnhjWEl5c25waVhhNF9YdjVCNnBxTFpJ

 

Fiscal Implications:

None.

 

Contact Person/s: Timothy Parisi

Agenda Item 6.

RECOGNITIONS/ANNOUNCEMENTS/REPORTS

 

Subject:

6.1 Board Members

6.2 Jacoby Creek Teachers Association

6.3 California School Employees Association

6.4 Principal

6.5 Superintendent

 

Action Requested:

None.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

6.1 Board members may choose to make a report.

6.2 and 6.3 JCTA and CSEA may choose to address the Board.

6.4 Each month the Principal gives a report on school events and activities.

6.5 Each month the Superintendent may give a report on the state of the District.

 

Fiscal Implications:

None.

 

Contact Person/s:  Timothy Parisi

 

Agenda Item 7.

ADMINISTRATION

 

Subject:

7.1 Student Enrollment and Attendance Report

https://docs.google.com/document/d/1BDxz_SfoV74rzBXODdCiulTVqXYKm3857761LwCuly4/edit?usp=sharing

 

Action Requested:

None.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

Each month the Board receives this report to keep the Board apprised of enrollment and attendance patterns. As our revenue is generated by our enrollment and actual daily attendance, there are fiscal implications based on these figures. The link below leads to the Student Attendance and Enrollment Report.

 

Fiscal Implications:

To be determined.

 

Contact Person/s: Melanie Nannizzi, Melynda Blaine, Timothy Parisi

Agenda Item 7.

ADMINISTRATION

 

Subject:

7.2 Ratification of the appointment of 2018-2019 District Superintendent-Principal

 

Action Requested:

Ratification of the appointment of Mrs. Melanie Nannizzi to the position of Superintendent-Principal.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

Historically the Jacoby Creek School District administration has consisted of a 1.0 FTE Superintendent-Principal.

During the current school year and for the past two years the administrative structure a 0.31 FTE  District Superintendent and a 1.0 FTE Principal.

At the April 9, 2018 regular meeting of the Board a change to the current administrative structure of the District was approved. The new administrative structure will be to have a 1.0 Superintendent-Principal and a .25 Assistant Superintendent .

During the closed session closed session the Board appointed Mrs. Melanie Nannizzi to the position of Superintendent-Principal.

 

Fiscal Implications:

To be determined.

 

Contact Person/s: Timothy Parisi, Melanie Nannizzi

 

Agenda Item 7.

ADMINISTRATION

 

Subject:

7.3 Ratification of the appointment of 2018-2019 District Assistant Superintendent

 

Action Requested:

Ratification of the appointment of Mr. Timothy Parisi  to the position of Assistant Superintendent.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

The previous agenda item 7.2 describes the staff/Board action, background Information and/or statement of need.

During the closed session closed session the Board appointed Mr. Timothy Parisi to the position of Assistant Superintendent.

 

Fiscal Implications:

To be determined. The salary of this position would be paid primarily with bond funds.

 

Contact Person/s: Timothy Parisi, Melanie Nannizzi

Agenda Item 7.

ADMINISTRATION

 

Subject:

7.4 Contract with Humboldt County Office of Education Resource Center Services

https://drive.google.com/file/d/0BzpPJyEkmUVEUEl5RmdmMmpCRWdlZU1RWEt2eDIzRE9WY0pN/view?usp=sharing

 

Action Requested:

Approval.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

The district contracts with Humboldt County Education Resource Center (HERC) annually for Literacies & Libraries Support, Learning Resource Collection, Courier Service, and Learning Specialist Support. The rate is the same as the previous year. The link below leads to the contract.

 

Fiscal Implications:

$7,250 for 2018-2019 school year.

Agenda Item 7.

ADMINISTRATION

 

Subject:

7.5 Contract with Northern Humboldt Union High School District for Technology Services

 

Action Requested:

Approval.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

The district contracts with Northern Humboldt Union High School District annually for technology services. The rate increased by $5,256.  A portion of this increase, $3,137, is a one time upgrade fee. The link below leads to the contract.

https://drive.google.com/open?id=0BzpPJyEkmUVEbEhDczBKUklrS2RxWFpTbGhZSExhVUp2TVFn

 

Fiscal Implications:

$9,406.18 for 2018-2019 school year

Agenda Item 7.

ADMINISTRATION

 

Subject:

7.6 Sexual Harassment Prevention Training, District Board of Trustees

 

Action Requested:

None.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

Members of the District Board of Trustees are required to be trained in sexual harassment prevention annually.  An online training through Keenan Safe Schools is available to meet this requirement and access to this training has been provided to the members of the Board.   

 

Fiscal Implications:

To be determined.

 

Agenda Item 7.

ADMINISTRATION

 

Subject:

7.7 State and Local Bond Report

 

Action Requested:

None.

 

Previous Staff/Board Action, Background Information and/or Statement of Need

1.The information shared at past Board meetings regarding the state and local bonds has been archived at this link:

https://drive.google.com/open?id=148x_fhZeIIwfcCKQfCjpLdLZhFtuU8dYonyA69MIOHs

 

Continuted on next page

Agenda Item 7.-continued

ADMINISTRATION

 

Subject:-continued

7.7 State and Local Bond Report-continued

 

Previous Staff/Board Action, Background Information and/or Statement of Need-continued

  1. The following is new information regarding the local and state bonds:
  2. The next meeting of the Facilities Improvement Committee (FIC) is on Thursday, June 7th, at 5:00 pm.
  3. The City of Arcata:
  4. i) There is a legal question concerning to what extent the City may require the installation of curbs and sidewalks and sewer line repairs through a Use Permit. The Superintendent is continuing to research this topic.
  5. California Environmental Quality Act: (CEQA)
  6. a) There are legal questions regarding the City and the CEQA. The Superintendent is continuing to research these topics.
  7. b) A Zoning Clearance Application needs to be made to the City to render the project excluded from a Coastal Development Permit (CDP) is obtained from the City through a Zoning Clearance Application. This application will happen when the CEQA issues are resolved.
  8. c) Cultural Artifacts:
  9. i) A initial ground survey was done to the building sites. Cultural Artifacts were found.
  10. ii) A meeting was with held to discuss the results of the initial ground survey. Those attending that meeting were: Guy Fryer, District Architect, Ward Stover, Engineering Consultant, Bill Rich, Cultural Anthropologist, Janet Eidsness, Tribal Historic Preservation Officer (THPO) for Blue Lake Rancheria , Ted Hernandez, Cultural Director, Wiyot Tribe, Erika Cooper, Tribal Historic Preservation Officer, Bear River Band of the Rohnerville Rancheria. The outcome of this meeting was that the Tribes will agree to a CEQA Categorical Exemption after more data is collected on the Cultural Artifacts at the building sites. A plan was developed by our Engineering Consultant to collect that data. It will be only after that work is done and report prepared that the THPO’s would consider a formal agreement, so CEQA process is a still out a ways.
  11. At this point, we continue to be on schedule with all of our bond activities.

 

Fiscal Implications:

None.

Contact Person/s: Timothy Parisi, Melanie Nannizzi

Agenda Item 7.

ADMINISTRATION

 

Subject:

7.8 Ratification of the Cultural Anthropologist Agreement

 

Action Requested:

Approval.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

An initial ground survey was conducted to ascertain if any cultural artifacts were on site.

Bill Rich, a cultural anthropologist from Humboldt State University, conducted the survey and discovered cultural artifacts. The link below leads to the Agreement for that initial survey.

https://drive.google.com/open?id=1gM-kSLr6DILi_YT4Ej4MaDO8WcfPnXUC

A meeting was held to discuss the results of the initial ground survey. The outcome of this meeting was that more data will be collected on the Cultural Artifacts at the building sites. The estimated cost to collect this data is $20,000.

In addition, when construction begins, the building sites will have to be monitored. The cost of the monitoring is unknown at this time.

 

Fiscal Implications:

Agreement: $4,680 to be paid out of bonds funds.

 

Contact Person/s: Timothy Parisi, Melanie Nannizzi

Agenda Item 7.

ADMINISTRATION

 

Subject:

7.9 Specification Election Order Resolution 04: 2017-18

 

Action Requested:

Approval.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

Three seats on our Board are up for election in November of 2018. This resolution notifies the County of Humboldt to place the election on the ballot if needed. The link below leads to a letter from HCOE and the resolution.

https://drive.google.com/open?id=1NcuJQoeUSEx0qKBnunJpBrc47MyMufrl

https://drive.google.com/open?id=1CMkN_7L5BvdISQNVnGTOwlfAqTp-SUKcAqNYofNSxcg

 

Fiscal Implications:

Minimal fees to the County of Humboldt for shared election ballot item.

 

Contact Person/s: Timothy Parisi, Melanie Nannizzi

Agenda Item 8.

CURRICULUM AND INSTRUCTION No Items

 

Subject:

No Items.

 

Action Requested:

None.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

None.

 

Fiscal Implications:

None.

 

Contact Person/s: Melanie Nannizzi, Timothy Parisi

 

Agenda Item 9.

FACILITIES

 

Subject:

No items.

 

Action Requested:

None.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

None.

 

Fiscal Implications:

None.

 

Contact Person/s: Timothy Parisi

Agenda Item 10.

FUTURE AGENDA PLANNING

 

Subject:

10.1 Items for consideration for future agendas

 

Action Requested:

None.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

The Board may consider items for future Board meeting agendas. Board members or the public may suggest agenda items. The Board President and the Superintendent determine whether an item is placed on the agenda based upon if it is related to school district business and within the jurisdiction of the Board.

 

Fiscal Implications:

None.

 

Contact Person/s: Timothy Parisi, Shari Lovett

 

Agenda Item 11.

FUTURE BOARD MEETINGS

 

Subject:

  1. FUTURE BOARD MEETINGS

11.1 Future Board meetings

Thursday, June 14, 2018, Friday, June 15, 2018, 8:30 am, August 13

 

Action Requested:

None

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

11.1 At its annual organizational meeting in December, the Board scheduled its meetings for the 2018 calendar year. The Board may adjust this meeting schedule as needed.

 

Fiscal Implications:

None.

 

Contact Person/s:

Timothy Parisi, Shari Lovett

Agenda Item 12.

OPEN SESSION BEFORE CLOSED SESSION

Subject:

12.1 The President will verbally review items to be discussed during Closed Session as listed below.

12.2 Closed Session Open Hearing

12.3 Adjourn to Closed Session

12.3.1 Conference with Labor Negotiator

Agency designated representative:  Melanie Nannizzi

Employee organizations:  JCTA, CSEA Bayside

12.3.2 Public Employment

Title: Superintendent/Principal

12.4.3 Public Employment

Title: Assistant Superintendent

 

Action Requested:

None.

Previous Staff/Board Action, Background Information and/or Statement of Need:

The Board will review the performance of the Superintendent.

 

Fiscal Implications:

To be determined.

Contact Person/s: Timothy Parisi, Shari Lovett

Agenda Item 13.

RECONVENE IN OPEN SESSION

Subject:

13.1 Report of action taken during Closed Session

 

Action Requested:

None.

Previous Staff/Board Action:

None.

 

Background Information and/or Statement of Need:

The Board will report any action taken during closed session.

 

Fiscal Implications:

To be determined.

 

Contact Person/s:

Timothy Parisi, Shari Lovett

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